Environmental Procedures

All processes for the environmental management are identified and reviewed. The Managing Director has day-to-day responsibility for management in this area. This responsibility may be delegated.

  1. Environmental Aspects And Impacts

  • Update Technology examines activities and services to determine their impact on the environment. In doing so, the IMS Coordinator may assemble a cross-functional team (including consultants) to perform the evaluation. This ensures a repeatable and consistent process for identifying and ranking environmental aspects.
  • Each identified aspect is evaluated to determine the significance.
  • Results of the analysis are presented in the Environmental Aspects Register.
  • Environmental Aspects & Impacts are live documents, they will be updated at least annually.
  • Changes in process, activities or operating procedures must be reviewed to determine if there are environmental or health and safety aspects / risks associated
  • Where possible the impacts are measured.
  • Procedures for Environmental control are included in the Environmental Aspects Register
  1. Life Cycle Perspective

The life cycle perspective of activities will be reviewed when determining their impacts. This will include service, recycling, replacement, end-of-life etc.

  1. Aspect / Risk Score

Probability Likelihood of Occurrence Consequence Severity of Event Risk


1.     Practically Impossible

2.     Unlikely

3.     Possible

4.     Likely

5.     Very Likely

6.     High         (Near Certainty)

1.      Minimal

2.      Low

3.      Moderate

4.      High

5.      Severe





Acceptable 1-4 Acceptable – Existing Controls are effective
Low 5-10 Acceptable – Existing Controls are effective
Medium 11-15 Suitable & practical control measures to be implemented
Significant 16-25 Unacceptable – The aspect must be controlled or avoided until reliable controls are implemented.


  1. Treatment

  • If the aspect / risk score is 10 or above, it is considered significant and must be included in the Management Programme Register or a procedure for its control implemented.
  • If any of the aspects / risks identified pose a serious immediate threat or do not fully comply with a legal requirement they are immediately ranked as significant (15) until compliance is achieved.
  • A precautionary principle is used if any of the criteria for ranking the aspects is not known or fully understood. They are immediately significant (15) until understood.
  • Where the aspect’s impact assessment identifies that additional controls are required, the case will be treated as a non-conformance and managed in accordance with OP 03 – Control of Non-conformance and Suggestion for Improvement. When necessary, a detailed programme to support achievement of the objective will be prepared.
  • When the corrective /preventive action process requires new activities or identifies changed or new environmental aspects, an environmental risk assessment will be conducted and the appropriate control measures determined prior to implementation.
  1. Legal And Other Requirements

  • The Company has reviewed and will continue to review European, National and Local Authority Statutory Instruments, Regulations and Bye Laws and has determined those that apply to site activities.
  • Information is presented in the Legislation Register which is used when determining legal compliance during the evaluation of environmental aspects.
  • The Legislation Register is an evolving working tool and will be updated as changes in legislation are flagged and at least every 12 months during Internal Audits.
  • When new environmental aspect(s) are added, the Legislation Register will be reviewed as part of the process. Applicable legislation will be added.
  • The Legislation Register forms the basis for legal compliance and setting of objectives and targets in environmental management programme to ensure statutory compliance.
  • Operational or system procedures may need to be developed or reviewed upon review of the register of legislation to ensure compliance is maintained.
  • When the Legislation Register is updated or reviewed the System Coordinator will communicate the impacts and requirements to all staff.
  • Relevant training may be provided to persons whose activities are directly influenced by new legislation.
  1. Emergency Response

  • Potential emergency situations have been identified and where necessary, procedures written to maintain control and to overcome any consequential environmental impacts.
  • Emergency situations are considered when reviewing environmental aspects.
  • Emergency response plans are tested annually and a record maintained. Emergency response plans are revised after the occurrence of an emergency situation.
  1. Waste Management

Waste likely to be generated includes:

Hazardous Waste:

Waste that may have a significant impact on the environment if it is handled stored or disposed of incorrectly. Examples are

Empty Drums, Cans and other containers for Hazardous Substances

Spent Light bulbs; Fluorescent Tubes

Batteries; Printer Cartridges; Ink Toners etc.

Spent air & oil filters

Spent aerosol spray containers

This waste will be stored in the appropriate drums or containers.

Metal / Wood

Metal will be taken directly to an approved waste collection contactor and disposed

Recyclable Waste:

Waste that has been designated a recyclable material is disposed by an approved waste contactor. Examples are

Paper; Cardboard

Clean Plastics

Drinks Cans

Tetra Pak etc.


Obsolete, damaged electrical equipment of all types – disposed of at a recognised WEEE Centre

Landfill Waste

Any waste deemed for landfill and will be disposed of into the general waste bins.

If a new waste type is generated in any of the areas on site it is the responsibility of each manager to inform the System Coordinator to update the lists and define a disposal route.

Unless arrangements are put in place by the Client, waste accumulated on site will be collected and returned to the yard for controlled disposal. Such:

Each waste bin or drum is labelled detailing the type of waste to be accepted and disposed.

A registered contractor shall be used to facilitate disposal. Records of collection of waste types are not considered necessary

  1. Site Waste Management Plans

Update Group generally adheres to the environmental and waste disposal procedures set by the main contractor.

Where required, the Project Manager will develop and implement a project specific waste management plan – SWMP. In preparation he shall

  • Identify the types and quantities of waste that will be produced, at all stages of the work by liaising with subcontractors and other interested parties.
  • Identify waste management options and identify arrangements for managing any hazardous wastes produced.
  • Identify waste management carriers for all wastes and ensure that the contracts are in place and copy licenses in possession.
  • Carry out any necessary SWMP induction training of in-house and sub-contract staff.
  • Plan for efficient materials and storage of goods to avoid damage. Also determine adequate storage area for waste and access for contractors.
  • Monitor the implementation of the SWMP and update the plan if circumstances change.
  1. Environmental Incident Management

Update Technology has established and maintains procedures to ensure that any environmental incident is identified documented and evaluated. All employees have a responsibility to report any environmental incident which may occur.

Potential environmental emergencies are:

Fire / Explosion:

Emergency Evacuation

  • The actions to be taken in the event of Fire/Explosion are detailed in the Safety Statement
  • Refer to the MSD Sheets for guidance

Spillage of Hazardous Substance

  • Isolate the source of the spillage
  • Clean up spill as quickly as possible using the spill kit
  • Remove spill clean-up and return for disposal as hazardous waste
  • If the spill is on soil, dig up the contaminate area and remove the soil to hazardous waste
  • If the spill has reached drain or water course, contact the System Coordinator who will advise the appropriate authority.
  • Refer to the MSD Sheets for guidance

Incidents are reported to the IMS Coordinator, who will record details on the Environmental Incident Form. The form may be supported by photographs, witness statements, correspondence, specialist reports and other appropriate documentation. If necessary a file will be opened to retain data

Action taken may include:

  • Recommend / implement corrective action
  • Immediately call a management meeting for the incident to be discussed and procedure drafted for preventive action.
  • Report to local authority, statutory bodies and / or other interested parties
  1. Audit

The relevance and status of the Environmental Aspect Register, the Register of Legislation, Emergency Response Plans and Waste Management are monitored during Internal Audits

  1. References

Legislation Register

Environmental Aspects & Impacts Register

Environmental Incident Report and attachments

Meeting Minutes





Appendix 1      Group Policy Statement:

Update Group will focus its efforts to the provision of the highest standards in Operations, Quality, Environmental and Health & Safety Management, ensuring the needs and expectations of clients, and other interested parties, are fully satisfied.

Business processes and activities are planned and performed to optimise service quality; to minimise Environmental and Health & Safety impacts and to comply with legal and contractual and other requirements.


We aim to consistently deliver a quality MEP Service, using high quality materials and workmanship; delivered within specific time frames and to the agreed, client defined, specification.


We will, wherever possible, improve the quality of the environment, for staff and the wider community.

We encourage employees and all persons contracted by the company to prevent pollution, manage waste and develop an ecologically sound approach to work and lifestyle.

We will purchase materials and equipment in an environmentally friendly manner, giving preference, wherever practicable, to items produced in ways which cause least harm to the environment and create least waste

Safety & Health:

We will conduct business activities and provide a work environment and conditions which, so far as reasonably practicable, will not expose staff to hazards at work.

We will secure the highest standards of health, safety and welfare and will take all reasonable measures to prevent injury, ill-health or harm to staff and others affected by our activities.

Social Responsibility:

We will uphold values of honesty, partnership and fairness in all our relationships, operating in manner which safeguards against unfair business practices. To our mutual benefit, we encourage suppliers and contractors to adopt responsible business policies and practices.

We will respond to all reasonable requests and feedback and, where possible, maintain open dialogue.

Human Resource:

We will offer our employees clear and fair terms of employment and provide and facilitate safeguards to ensure all are treated with respect and with equal opportunity.

We will ensure the ongoing development of staff, providing training, appropriate to role and work undertaken, to ensure awareness of risk and the actions to take for elimination or control.

We operate an Integrated Management System, through which processes are defined. This is reviewed, at least annually, to ensure continuing suitability and effectiveness, leading towards setting and review of Quality, Environmental & Health & Safety objectives and targets for continuous improvement.

To ensure full awareness, this Company Policy is communicated to staff and others working on our behalf and is made available to all interested parties.


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